The Priority Matrix Outlook Calendar Connector is part of our task connectors suite, which brings external data into Priority Matrix as read-only projects. The Outlook connector specifically lets you view your Microsoft Outlook calendar events directly within Priority Matrix, creating a seamless workflow where you can see all your time commitments – both tasks and meetings – in one place.

What is the Outlook Connector and Why Should You Use It?

The Outlook Connector creates a read-only project in Priority Matrix that displays your Outlook calendar events. This integration is valuable when you need to:

  • See your meetings and appointments alongside your Priority Matrix tasks
  • Plan task work around scheduled meetings
  • Stay in Priority Matrix while keeping track of your calendar
  • Make scheduling decisions with full context of your commitments

How Does the Outlook Connector Work?

The connector establishes a one-way synchronization from your Outlook calendar to Priority Matrix:

  • Outlook calendar events appear as read-only items in a special Priority Matrix project
  • Changes made in Outlook automatically reflect in Priority Matrix
  • Events can be viewed but not modified from within Priority Matrix
  • Calendar data remains secure and private within your Office 365 environment

How Do You Set Up the Outlook Connector?

  1. Ensure you have an active Office 365 account
  2. Visit our Outlook Calendar connector setup page
  3. Follow the authentication prompts to connect your Office 365 account
  4. Once connected, your calendar events will appear as a new project in Priority Matrix

What Calendar Information Will You See in Priority Matrix?

The connector imports the following details from your Outlook calendar:

  • Meeting titles and descriptions
  • Start and end times
  • Meeting locations (including virtual meeting links)
  • Attendee information
  • Recurring meeting patterns

How Can You Make the Most of the Outlook Connector?

Best Practices:

  • Use the global calendar view to see both tasks and meetings in one timeline
  • Plan your task due dates around your meeting schedule
  • Reference meeting details while working on related tasks
  • Use the workload management view to ensure you’re not overcommitting

Looking for Other Ways to Integrate with Outlook?

Priority Matrix offers several ways to work with Microsoft Outlook:

Calendar Options:

  • Outlook Connector: View Outlook calendar events inside Priority Matrix (described above)
  • Calendar Subscription: View Priority Matrix tasks in Outlook – see our calendar integration guide

Windows Desktop Features:

If you use our Windows desktop application with Outlook, you can also:

  • Drag and drop emails into Priority Matrix to create tasks
  • Drag Outlook tasks into Priority Matrix
  • Double-click on email-based tasks to open the original email

Common Questions About the Outlook Connector

Is this a two-way sync?

No, the Outlook Connector is a one-way sync that brings your Outlook calendar events into Priority Matrix as read-only items. To modify calendar events, you’ll need to make changes in Outlook.

Which Outlook calendars are included?

The connector syncs your primary Outlook calendar. Shared calendars and secondary calendars may require additional configuration.

Can I control which events appear in Priority Matrix?

The connector respects your Outlook calendar privacy settings. Events marked as “private” in Outlook will NOT be synced to Priority Matrix.

How often does the calendar sync?

The calendar connector refreshes once an hour. We are working on an instant sync process, but there are some limitations, and we can’t make guarantees about this at the moment. Once it’s ready, it’ll simply start syncing faster without you having to make any changes.

Need More Help?

If you’re experiencing issues with the Outlook Connector, please contact our support team and we will try to assist you.