Your mother always told you not to talk back, but here’s the exception: in Priority Matrix, you can communicate with the program via different means using commands.

“Commands” are communicated to Priority Matrix via the chat box for each individual item. This can be found on the right-hand side of the screen in the “item details” section whenever an item is selected. Here is an outline of what you can do:

  • Mark an item as complete by replying with “done“, “complete“, “fixed“, “closed” or “solved“.
  • Indicate a completion level by replying with a percentage, like “50%“, “99%“, etc.
  • Set the estimated effort for an item with “effort 2 hours“, “set effort 3 weeks“, and so on.
  • Move the item to a different quadrant, using “quadrant 1“, “quadrant 2“, “quadrant 3“… You get the idea.
  • Assign the item to someone else via commands like “assign to Peter“, “delegate to” or “send to Smithson“. Our system will do its best in finding the right person given your description, and assign the item to them.
  • Reject an item when someone else sends it to you, by saying “reject“, “refuse” or “decline“.
  • Invite someone to follow the conversation about an item by replying with “invite Adams” or “add“, so they start receiving these notifications about the item.
  • Conversely, remove someone from the list, in case you made a mistake or their assistance is no longer needed, saying “uninvite Peter“, “remove” or “ban Voldemort“.
  • Stop following notifications about an item, by replying with “unfollow“, “stop following” or “stop messages“.
  • Set the link associated with an item by saying “link” or “url“.
  • Set the due date for an item with “due tomorrow morning” or “due at 6pm”.
  • Similarly, set the start date for an item as “start in 3 weeks” or “start on Thursday”.
  • Set reminders so that you don’t forget to review something: “remind tony tonight”, “remind everyone in 30 minutes”, or even “remind me daily until finished” if you want something more specific.
  • To publish an item for sharing with others, you can say “make public”, and if you no longer want to share it with the world, just type “make private”. You will get instructions on screen.

As you see, this is quite a powerful interaction mode that can extend the utility of Priority Matrix far beyond your usual computer or device. We are always happy to receive feedback, so if you have any questions or suggestions, please do contact our support email and we’ll get back to you as soon as possible.

If you are ever lost, and need help on the spot, just open the chat view for an item and you will see something similar to this:


There are three ways you can enter commands in Priority Matrix:

Via Chat:


On Windows, you just make sure the tab for “Conversation” is selected in the item detail view. commands windows chat

Type a command in and watch it turn green (which means it was read correctly as a command)!

Via Email:

When Priority Matrix sends you an email, either about your tasks or one for the team, you can reply using commands to have the program automatically do something for you.

That could be updating the due date or assigning the task to someone else.

This is an especially effective way to work with external collaborators; whatever information they enter as a “command” will automatically be processed in your Priority Matrix project.

Via Mobile Devices:

Just like in the chat pods, once the command is accepted, it turns green. And just like in the chat pod, you type right into it.command windows mobile