Did you find that you were adding a new item to Priority Matrix, and all of a sudden an icon was added to the item?  Don’t worry, this is supposed to happen! You can thank the automatic icon detection feature, which conveniently adds icons to your tasks as you type. To be more specific, here is a list of some icons and the keywords that trigger them:

Icons and the keywords that trigger them

appointment, meeting, date
call, phone, sms, telephone
urgent, immediate, critical, crucial
idea, think, plan, strategy
travel, airplane, airport, flight, airline, fly
email, message, notification, inbox
chat, conversation, discussion
shop, store, buy, purchase
dinner, lunch, food, breakfast, snack, restaurant, meal
dollar, money, cost, expense
accept, admint, thumbs-up
reject, deny, block, thumbs-down
heart, love
print, printer, document
tool, fix, repair
work, working
chart, diagram, metric

The meaning of the due-date label colors

You may have noticed that when you set a due date for an item, a label shows up indicating the time left until that item is due. As the due date approaches, the color of these labels will change (using warmer colors when there is less time left), as explained below.

  • Red Icon: This icon will show up when the item is due that today without a specific hour set for later that day.  This item needs to be completed urgently to make the deadline.  This item may also be overdue.
  • Orange Icon:  This item is due today, but will be due in a few hours and the deadline has not passed yet.  This item is also urgent.
  • Yellow Icon: These items are due in the next few days.  They are less urgent than the items above, and these are the items you want to be consistently working on, so you never fall behind.
  • Green Icon: This item is not urgent at all, and can be safely left in quadrant 2.  Keep it in mind, but these items will not be due for a few weeks
  • Blue Icon: These items are the least urgent, and you have over a month to complete.   You do not need to spend time on this item right now, and focus your attention on items that are in quadrant 1, or due in the next few days.

If you would like to make suggestions about this feature, or if you have any kind of comment for us, please send us a line, and we’ll get back to you.

If this feature does not fit your workflow, you can turn it off here.