Did you find that you were adding a new item to Priority Matrix, and all of the sudden an icon was added to the item?  Don’t worry, this is supposed to happen! You can thank the automatic icon detection feature, which conveniently adds icons to your tasks as you type. To be more specific, here is a list of some of icons and the keywords that trigger them:

Icons and the keywords that trigger them

appointment: appointment, meeting, date
call: call, phone, sms, telephone
urgent: urgent, immediate, critical
idea: idea
travel: travel, airplane, airport, flight, airline
mail: email, message, notification
shop: shop, store, buy, purchase
food: dinner, lunch, food, breakfast, snack, restaurant, meal
money: dollar, money, cost, expense

Automated Icon Feature


Add icons by adding due dates to your items as well! These will automatically  be added when a due date is set for the item.

  • Red Icon: This icon will show up when the item is due that today without a specific hour set for later that day.  This item needs to be completed urgently to make the deadline.  This item may also be overdue.
  • Orange Icon:  This item is due today, but will be due in a few hours and the deadline has not passed yet.  This item is also urgent.
  • Yellow Icon: These items are due in the next few days.  They are less urgent then the items above, and these are the items you want to be consistently working on so you never fall behind.
  • Green Icon: This item is not urgent at all, and can be safely left in quadrant 2.  Keep it in mind, but these items will not be due for a few weeks
  • Blue Icon: These items are the least urgent and you have over a month to complete.   You do not need to spend time on this item right now, and focus your attention on items that are in quadrant 1, or due in the next few days.




If you would like to make suggestions about this feature, or if you have any kind of comment for us, please send us a line and we’ll get back to you.

If this feature does not fit your workflow, you can turn it off here.