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Learn To Manage More Effectively With Priority Matrix

Know What Employees Are Working On

Accountability is a key factor in ANY well-functioning team or business. An ideal system for managers allows you to know what employees are working on without looking over their shoulder.

Know what employees are working on

Knowing what your employees are working on is essential when it comes to keeping projects on schedule and creating a system for a accountability in your team

Priority Matrix provides a few key capabilities that allow you to do this without hovering.

Team Member Reports

Priority Matrix reports are the most effective way to understand what team members are working on.

  1. Firstly, each report will show you the distribution of where that employee spent their time during the past week. The thickness of each line in the graph represents the amount of work done in each project.

distribution of weekly work

  1. Secondly, honing in on the employee further can show you the amount of tasks he or she completed/opened/left overdue within the past time period.

know what employees are working on

  1. Finally, drilling down further on that individual employee can give you a detailed list of the individual tasks they’ve spent their time on.

tasks per employee

For more on reports, see here.

Project Overviews

Firstly, each project in Priority Matrix provides a visual dashboard of who is responsible for each task.

In the following project, based on the icons alongside each task, the distribution of work in the project is shown.

know what employees are working on

What’s more, we can use the system to “filter by team member”.

This will show ONLY projects that that specific team member is working on. Within each project, we can see what that person’s exact responsibilities are, without the noise of other peoples’ tasks.

responsibility per team member

Master List – One More Way

Using the Master list, which provides an overview of all projects and tasks in the system, you can filter by team member to see each of their individual tasks.

all tasks per team member

Apply a time-filter, such as “due next week” or “overdue” to drill down even further.

You can even create custom filters for easy access in the future.

Reduce Meetings

With so much information ready at your fingertips, Priority Matrix can actually help managers and teams reduce the number of meetings that they have.

Try using Priority Matrix reports in place of a morning meeting, and free up time in your schedule for more important tasks!

Conclusion

As a manager, it is essential to know what employees are working on.

Using these tools will provide you with both the high-level and nitty gritty details as to what your team is focused on and where they have been spending their time.

 

Prioritize Tasks, Projects, and Emails

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Have dozens of tools but still struggle with staying aligned with your team, or staying on top of emails, or spending all your time shuffling priorities? Priority Matrix uses 4-quadrants to help you focus on top priorities and projects. When you use Priority Matrix, you become more effective and ensure that you are spending time where it matters most. Learn more about Priority Matrix.

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Priority Matrix is lightweight project management solution that increases visibility and accountability within teams. Manage more effectively with Priority Matrix.

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