Turn Emails into Tasks (in Gmail)

Reaching inbox-zero in Gmail

Don’t let emails overwhelm you. Priority Matrix for Gmail helps prioritize emails as action items so that nothing falls through the track.

Don’t let emails overwhelm you. Priority Matrix helps prioritize emails as action items so that nothing falls through the track.


Turn emails into tasks
Turn emails into tasks

Your team is more accountable when everyone knows what everyone is supposed to do. Their priorities are as transparent as glass with Priority Matrix.

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Prioritize emails

With Priority Matrix’s 4-quadrants framework, you can track and prioritize emails across projects. Set due dates, add notes, track effort and progress, as well as delegate an email to anyone.

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Manage everything together

Everything you do is in a single place. Coordinate emails, projects, and tasks from Priority Matrix’s platform.


Priority Management

  • PRIORITIZATION CENTRIC – Understand and communicate to everyone what tasks are critical, and what are not.

  • SEE THE BIG PICTURE – Use the master list for a broad overview of all your projects and progress or get an instant snapshot of project progress by looking at the project squares.

  • QUICKLY IDENTIFY FOCAL POINTS – visually categorize your tasks using icons and stars to rapidly identify the types of tasks you have at hand and to distinguish your most important tasks.


  • NEVER LOSE A TASK AGAIN – filter by collaborators to easily see who’s working on what at any given time. Use tags, filters, sort, and search to never lose track of a task again

  • ACCURATE REPORTS – get instant, accurate daily, weekly, or time specific reports to track the status of your team and projects. Easily generate individual teammate’s reports for comprehensive performance reviews.

  • ALWAYS KNOW WHAT’S HAPPENING – use the real time item & project history streams to keep up to date. See conversations and progress for each individual task or for entire projects.


  • INDIVIDUALIZED PROJECT ACCESS – add teammates to build your dreamteam for any project. Easily work with collaborators without a Priority Matrix account through their own email client.

  • ALLOCATE RESPONSIBILITIES – sharing responsibilities has never been easier. Assign tasks to a point person, or add several followers to a task to keep them up to date.

  • COMMUNICATE EASILY – keeping everyone up to date is a breeze with an inapp chat and indepth history. Chat through the app or simply reply to project or item progress emails to contribute to the conversation.


  • KEEP TRACK OF ALL THE DETAILS – add icons, notes, dates, progress, files, effort estimates, and more to keep track of all the little things effortlessly. Sort by these criterias to see tasks that are closest to being done or tasks that require the most effort.

  • SHARE & MANAGE FILES EASILY – drag files to your desired project to upload and organize your files. Add due dates, notes, and more to each file- if you have a document deadline, simply upload, date, and assign to ensure timely delivery.

  • SYNC ACROSS DEVICES – Whether you prefer to work off of your mac, windows, iphone, ipad, or android, we’ve got you covered. Sync seamlessly so you can focus on the important stuff and never worry about losing or forgetting your tasks again.
Don’t let emails LIFO (last in first out) overwhelm you. Priority Matrix is here to help.
Don’t let emails LIFO (last in first out) overwhelm you. Priority Matrix is here to help

Conquer your most important day-to-day commitments
while keeping your high-level goals in mind.

There are a thousand ways to use Priority Matrix, here’s one for you to think about:


these are issues you have to DO NOW!

  • catastrophes
  • deadlines
  • emergencies
These hard-to-plan-for tasks are often unexpected and need to be dealt with as soon as possible. Don’t worry though, you’ve got this.


put the things that you should be working on here

  • preparations
  • relationships
  • development
These tasks are required for company growth. Spend most of your time here proactively.


let these take the backburner, or delegate them out

  • interruptions
  • (most) emails
  • (many) meetings
These small interruptions cause large rifts in your productivity. Spend less time here and delegate them out using Priority Matrix.


put every other tasks or ideas here first

  • ideas
  • brainstorm
  • low priority items
Don’t let LIFO (last in, first out) stifle your productivity. Use this quadrant to track your ideas, and when the time is right, move them into the proper buckets.

Whether you’re in your office or in the field, local storage and caches lets you work anytime, anywhere.

Store your information on your own hard drive for local access or in the cloud for full access using any device.

As a true native app, Priority Matrix is more responsive and higher performing than any web app.

Use the app’s native capabilities and take advantage of the right-click context menu and the in-depth menu bar.

Integrate better with system features and functionality like calendar, notifications, camera, and much more.

Cloud data is encrypted in transit and at rest at secure U.S. based locations.