Tackle Executive Assistant Duties & Responsibilities

Tackle Executive Assistant Duties Proactively

Tackle Executive Assistant Duties Proactively


Priority Matrix helps you stay aligned with your boss’ needs. Link priorities and emails to their every changing workload.

Priority Matrix helps you stay aligned with your boss’ needs. Link priorities and emails to their every changing workload.


Make Checkins Simple

Executive assistants sync with their executives in a shared Priority Matrix project. Instead of spending time verbally checking for changes — they can watch their boss rearrange priorities, push calls, and make notes at their convenience.


  • PRIORITIZATION CENTRIC – Understand and communicate to everyone which tasks are critical, and which are not.

  • SEE THE BIG PICTURE – Use the master list for a broad overview across all your projects, or get an instant snapshot of project progress by looking at the matrix.

  • QUICKLY IDENTIFY FOCAL POINTS – Visually categorize your tasks using icons and stars to rapidly identify the types of tasks you have at hand, and to distinguish the most important ones.


Escape the Email Cave

Email is a black hole of hidden tasks. Executive assistants use Priority Matrix Email Management to see through each message to the actions it represents and categorize it accordingly. With the email project, executive assistants don’t have to jump back and forth from inbox to project list. By integrating the two in Priority Matrix, they can balance one, not two loads, and prioritize correctly.


  • NEVER LOSE A TASK AGAIN – Priority Matrix works with Outlook and Gmail natively, letting you turn any emails into tasks with due dates, notes, and reminders.

  • KEEP TRACK OF ALL THE DETAILS – Add icons, notes, dates, progress, files, effort estimates, and more to keep track of all the little things effortlessly. Sort by these criterias to see tasks that are closest to being done or tasks that require the most effort.

  • ALLOCATE RESPONSIBILITIES – Sharing responsibilities has never been easier. Assign tasks to a point person, or add several followers to a task to keep them up to date.


Preserve All Important Information

A critical part of an executive assistant’s success is what information they have in hand at the right moment. It is their job to keep track of and easily access anything at any time. Priority Matrix catches it all and provides a safety net for everything that they are juggling. Whether it is a task, event, file, or request, Priority Matrix helps executive assistants remember everything and make sure nothing slips through the cracks.

  • COMMUNICATE EASILY – Keeping everyone up to date is a breeze with an inapp chat and indepth history. Chat through the app or simply reply to project or item progress emails to contribute to the conversation.

  • SHARE & MANAGE FILES EASILY – Drag files to your desired project to upload and organize your files. Add due dates, notes, and more to each file- if you have a document deadline, simply upload, date, and assign to ensure timely delivery.

  • SYNC ACROSS DEVICES – Whether you prefer to work off of your Mac, Windows, iPhone, iPad, or Android, we’ve got you covered. Sync seamlessly so you can focus on the important stuff and never worry about losing or forgetting your tasks again.

The four quadrant format helps executive assistants map their boss’ priorities to what’s important today.

The four quadrant format helps executive assistants map their boss’ priorities to what’s important today.

Conquer your most important day-to-day commitments
while keeping your high-level goals in mind.



There are a thousand ways to use Priority Matrix, here’s one for you to think about:





FIRES


these are issues you have to DO NOW!

  • catastrophes
  • deadlines
  • emergencies
These hard-to-plan-for tasks are often unexpected and need to be dealt with as soon as possible. Don’t worry though, you’ve got this.

PRIORITIZE


put the things that you should be working on here

  • preparations
  • relationships
  • development
These tasks are required for company growth. Spend most of your time here proactively.





REDUCE


let these take the backburner, or delegate them out

  • interruptions
  • (most) emails
  • (many) meetings
These small interruptions cause large rifts in your productivity. Spend less time here and delegate them out using Priority Matrix.

REPOSITORY


put every other tasks or ideas here first

  • ideas
  • brainstorm
  • low priority items
Don’t let LIFO (last in, first out) stifle your productivity. Use this quadrant to track your ideas, and when the time is right, move them into the proper buckets.


Ready to manage your executive assistant duties with Priority Matrix? Try it free!

Priority Matrix helps executive assistant fulfill their duties and responsibilities

Priority Matrix helps executive assistant fulfill their duties and responsibilities

Priority Matrix is a true native app that works with unparalleled performance. Do you have one thousand projects and 100,000 action items? Check. No problem. Search is instant too.



WORK OFFLINE
Whether you’re in your office or in the field, local storage and caches lets you work anytime, anywhere.


FLEXIBLE STORAGE
Store your information on your own hard drive for local access or in the cloud for full access using any device.


LIGHTNING FAST
As a true native app, Priority Matrix is more responsive and higher performing than any web app.


NATIVE ADVANTAGE
Use the app’s native capabilities and take advantage of the right-click context menu and the in-depth menu bar.


DEEP INTEGRATION
Integrate better with system features and functionality like calendar, notifications, camera, and much more.


TRUSTED SECURITY
Cloud data is encrypted in transit and at rest at secure U.S. based locations.



Additional reading for executive assistants