According to Brian Tracy, “The true measure of the value of any business leader and manager is performance.” Your business depends on lightning-fast operations that quickly and effectively communicate necessary information to the right person. It is easy to get bogged down in menial tasks, such as routine emails and callbacks, that eat away at your time. However, great workers take charge of their time and make important projects a priority.
Using the Eisenhower Method to learn how to identify the urgency and importance of your tasks can save you hours per week of valuable time.
Improve Productivity with the Eisenhower Method
Developed by Dwight D. Eisenhower, the Eisenhower Method is a simple way of prioritizing tasks that need to be done. Eisenhower had four categories and assigned the tasks that had to get completed accordingly. The four categories in the Eisenhower Method, or Eisenhower Matrix, are:
- Critical and Do Now
- Critical but Do Later
- Not Critical but Do Now
- Not Critical and Do Later
The first two categories are important and needed to be addressed personally as they require your specific level of expertise. The third category, Unimportant but Urgent can and should be delegated to those further down the chain of command, and the final category, Unimportant and not Urgent, can be slated for when you have free time. The Eisenhower Method helps busy managers filter daily tasks and streamline project management needs. It also helps to identify and remove time-wasting activities, saving time for managers and business leaders.
How can Priority Matrix help?
The Priority Matrix app allows your team to communicate faster and reduces unnecessary interruptions by adhering to the principles of the Eisenhower Matrix. This project management tool helps team members to know exactly what tasks need to be done, organize their personal responsibilities as they change, and and provides project updates at the touch of a button. Collaborate with your team and keep everyone in the loop.
The Priority Matrix can save you 45 minutes per day. How so?
- Keep your to-do list organized – Save 15 minutes by dragging and dropping tasks, and quickly marking items as done, rather than rewriting your list.
- Use the Priority Matrix in-app chat and stop switching between email and work – Save 10 minutes
- Keep files in one place when you stop navigating between excel, calendar, email, and company chat- Save 5 minutes
- Use one-click delegation rather than writing emails to explain a new assignment- Save 10 minutes
- Sync with your calendar instead of duplicating items or writing them in- Save 5 minutes
45 minutes per day equates to 225 minutes per week, 900 minutes per month, and 180 hours per year. This means 22.5 8-hour work days can be saved per year by optimizing your time with Priority Matrix. What more could you accomplish with over 3 work weeks of extra time?
Learn how Priority Matrix is built around the Eisenhower Matrix:
Your Time Management Solution
Leaders need to have a bird’s eye view of the operations and lead a team toward desired outcomes. It is far too easy for managers to get bogged down with routine tasks and lengthy communications that beg to be abbreviated.
Consider how much you could impact your performance when you reduce time spent on necessary but routine tasks. When you implement a system that uses the fundamental organization concepts discussed in the Eisenhower Method, you will be astounded by your increased performance and those of your team. You could use that extra time to address necessary but back-shelved projects, revamp organizational process or improve the quality of the project itself- make the completed project the best it can be and not just “good enough”.
Save Time in Priority Matrix by:
- Dragging and dropping emails from Outlook and Apple mail, to keep track of important conversations.
- Keeping both short term and long term projects organized so you know where to start at the beginning of each day.
- Dragging and dropping of tasks between quadrants and projects (no more re-writing your to-do list!)
Stand out and get your team noticed with Priority Matrix.