At Appfluence, our vision is to help people find the necessary time to work on the most important things in their lives. We believe that it is only through rigorous prioritization do we find the time to spend enjoying life with our loved ones. By focusing on being on productive for your small business, you’ll be find time to do all the other important things.
Tips for small business owners:
The challenge for a small businesses is about managing the single most important resource: time.
- Don’t do everything. Have a to-do, but also a to-don’t list.
- Organize both long term and short term goals.
- Use the 4 quadrants in Priority Matrix to categorize all your action items.
- Don’t be afraid to say no to what seems like amazing opportunities. There are always new opportunities. Pick and choose your battles!
Time management for businesses with Priority Matrix
Priority Matrix can be used in businesses in 2 ways:
- To have one individual manage multiple projects in your business
- To have multiple people work together to manage a single project
How you would use Priority Matrix to help your business:
- Create a different project for each of your responsibilities
- Within each project, determine what are the activities relevant to that project. Activities can be general ideas, or a task.
- Prioritize each of these activities into criticality and urgency.
- Put tasks that are critical and urgent goes in the upper left. Tasks that are critical but not urgent in the upper right. Tasks that are not critical but urgent on the bottom left. Everything else in the bottom right as uncategorized.
- For tasks that are actionable, give them a due date, effort, and percentage completion. As you make progress, update this information.
- For strategic tasks (ideas), give them icons and notes.
- Every day, you review each project to see what are the critical and urgent things you need to work on immediately.
- Use the Master List to determine your priority across all projects.
When you use Priority Matrix for Team, you could even delegate tasks to your team members. With one click, you can literally see all the responsibilities for a certain individual across all your projects, giving you a comprehensive perspective of where you are in your small business.
Learn more about Priority Matrix for Windows, iPhone, iPad, and Mac.