In the age of overflowing inboxes and constant digital communication, managing and prioritizing emails has never been more crucial. Enter the “Priority Matrix for Outlook 365,” a powerful extension designed to make email management effortless. For those who’ve watched the video tutorial, you’re aware of its features. However, for the sake of clarity and those who prefer reading, let’s delve deeper into what this extension offers and how you can use it to your advantage.
Why Choose Priority Matrix for Outlook 365?
1. Prioritize Emails Effortlessly: No more sifting through a maze of emails to find that one important message. With Priority Matrix, emails are organized based on their priority, ensuring that vital communications never go unnoticed.
2. Collaborate in Real-Time: This isn’t just an individual tool. Priority Matrix allows teams to collaborate on emails, ensuring that everyone is on the same page. Share tasks, delegate responsibilities, and ensure seamless communication within teams.
3. Manage Deadlines and Reminders: Ever missed a deadline because an email got lost in the shuffle? With the Priority Matrix, you can set deadlines, reminders, and delegate tasks, ensuring everything gets done on time.
When to Attach or Link Messages with PM-Outlook?
A unique feature of the Priority Matrix for Outlook 365 is its flexibility in handling attachments.
Option 1 (Default): Attach the Original Message as an .eml File
- Pros:
- The entire original email is available as an attachment, ensuring no loss of content.
- Great for offline access as the email content is embedded within the task.
- Cons:
- Might consume more storage space over time.
- Some platforms may have issues displaying .eml files.
Option 2: Link to the Item and Open Using Outlook Web App (OWA)
- Pros:
- Saves storage space as only a link to the original email is stored.
- Allows viewing the email in its native environment, ensuring proper formatting and display.
- Cons:
- Requires an active internet connection to view the original email.
- If the original email is deleted, the link becomes obsolete.
Deciding between the two options depends on individual or company preferences. For those who frequently work offline or value having a direct copy of the original email within their tasks, attaching the email as an .eml file might be more suitable. However, if storage conservation is a priority and there’s regular online access, linking to the Outlook Web App could be the way to go.
Conclusion
The Priority Matrix for Outlook 365 is more than just an email management tool—it’s a solution to modern-day communication challenges. Whether you’re a professional juggling multiple projects or a team aiming for seamless collaboration, this extension offers features tailored to streamline your email management process.
For a visual walkthrough of the Priority Matrix, don’t forget to check out the video tutorial.
Additionally, we recorded a training webinar session focused on email management using Priority Matrix for Outlook. Watch it now to get a full rundown on how to get started, and why PM is the best email management system for Outlook.