We recently introduced a new feature into Priority Matrix – the Master List, a view that summarizes your tasks across all your projects. Depending on what platform you use, the Master List provides one or more of the following views:
- What are all the overdue items across all my projects?
- What are all the items that are due today across all my projects?
- What are all the items due this week across all my items?
- What are all my critical and urgent items?
- What are all my items across all my other quadrants?
Why is the Master List view important?
First, it provides a complete perspective of where you need to spend your resources. It is important to know what you need to work on every single day with the full context of where all your responsibilities are. If you have one project, then it’s sufficient to manage priorities on just the project page. However, if you have 10 or more projects, then you will find that it is helpful to see all your critical and urgent tasks. The Master List is simply a summary
How do you implement your personal Master List?
If you currently don’t use Priority Matrix, you can get a workaround by creating a series of excel sheets. For each sheet, list your items in different columns of varying priorities. For instance, column A could represent the highest priorities, and so on. Then on the Master List, simply aggregate the item information across all the other sheets. If you use Priority Matrix, all this is done for you seamlessly. Within each of your projects, simply use the basic 4-quadrants format to categorize your priorities. Your most critical and urgent tasks go in the upper left quadrants. Then use the Master List to see all your tasks.