We are thrilled to present Priority Matrix calendar feeds, an easy way to integrate Outlook, Google Calendar and any standards compliant calendar system with your Priority Matrix data. Everything is controlled via one single web page, which shows you the available calendars and let’s you enable and disable some of them. Each calendar shows you all or part of your data, and when you make changes to your Priority Matrix projects, the calendar updates automatically. So simply subscribe to one or more of them, and always be on top of your work.
Note that the result of this calendar integration is a subscription to some or all of your projects. This is done as a separate calendar, so it won’t interfere with your otherwise scheduled events, and it’s easy to switch off if necessary.
When you log in to the calendar feed page, you will notice that there are 3 types of feeds. The first two kinds are associated to your account, whereas the third kind is associated to one individual project:
- The all your items calendar includes all items in any project you own, regardless of who owns the particular item; This is the calendar most commonly used by users of Priority Matrix personal.
- The delegation calendar only includes items that are actually owned by you, and it is a subset of the previous calendar. This is more useful if you are using Priority Matrix in a team setting, where collaborators share parts of the work on each project.
- The third kind is the project calendar, and you should have one for each project in your account. These calendars include every item for a given project. You can turn them on and off, and you can subscribe to only a subset of them if you’d like to. One typical use for project calendars is for people that want to stay on top of one particular project, but not all of the projects in their account. In that case, they subscribe only to the relevant feed and keep their calendar otherwise uncluttered.
Calendar clients, like Outlook, Google Calendar and so on, refresh calendar feeds periodically. Usually, it is possible to choose the frequency. We recommend refreshing often, perhaps every few minutes, to make sure you always have up to date information on your calendar. Also, don’t forget to sync your data often, or otherwise your calendar information will be outdated.
Finally, each calendar system has its own way to subscribe to external calendars. In all cases, you need to obtain the calendar URL from our website, and then find the option in your calendar system to subscribe to that URL. Here are some external links with basic instructions to subscribe to calendar feeds using a number of popular clients:
- Microsoft Outlook
- Outlook.com and Office 365
- Google Calendar (note that Google Calendar refreshes only once every 12 hours, so you might notice delays)
- Apple Calendar
- iOS Calendar: Go to the Settings app, then to “Mail, Contacts, Calendars”, choose “Add Account”, then select “Other” and finally “Add Subscribed Calendar”. On that screen, paste the URL for the desired calendar. Make sure not to fill out a username and password. Also, turn on SSL connection. Note that to refresh your calendar subscription on iOS you need to:
- Open Calendar app
- Tap on “Calendars”
- Drag down to refresh
- Android Calendar (see “Add using a link“)
- The folks at UC Berkeley have prepared these instructions on how to make calendar subscriptions work and refresh properly with many different calendar clients.
- Unfortunately, it seems like Microsoft Entourage does not seem to support internet calendar feeds, so it’s not possible to integrate with that system.
Specific instruction on making sure your refresh is fast — on iCal setup, make sure you choose the refresh rate to be 5 minutes in order to get your PM calendar items update in your calendars more quickly and seamlessly.
We hope you find this new feature as useful as we do. If you run into any trouble, please contact our support service and we’ll help you find a solution. Similarly, if you have any feedback for us, we are all ears!